Aciron case study yellow velcro

Revamping business process to manage global contracts

The challenge

Our client was a technology-driven, global organization that provided fastening solutions through woven and knit textiles. In short, they were seeking to streamline its contract management processes. This was necessary, however, in order to allow the legal department to respond to, proactively manage, and optimize contracts more effectively.

To clarify, the legal department invested a time in collecting necessary information in order to draft and review agreements. Moreover, they utilized manual and paper-based processes for contract management. Additionally, the legal department had little visibility into previously executed contracts. Their inability to reference archived contracts prevented them from garnering valuable business knowledge. Subsequently, it could be used to benefit all of their contractual relationships.

Our approach

For example, Aciron began the engagement by working closely with the client. We performed a comprehensive business process definition phase. During this phase, Aciron analyzed the current state of the client’s contract management processes and tools. Most importantly, we defined the pain points, as well as the business and technical requirements for a custom contract management system.

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Solution

In conclusion, Aciron helped the company to migrate their contract management process from a “paper and file cabinet” system to the digital platform and storage of Microsoft SharePoint. By creating a custom application, Aciron has enabled this company to do more than simply file their contracts.

With Aciron’s guidance, the client can synthesize their document management, track negotiations and discussions, and improve their internal collaboration. Overall, customizing SharePoint saved countless hours for their team.

Transform

The system was developed to be scalable and flexible. For example, it will enjoy long-term, sustainable success and easily adapt to the client’s evolving requirements. Aciron will continue to work on system enhancements and additional functionality that will provide further value to company’s legal department.

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