Revamping business process to manage global contracts
How Aciron does it
To start, the legal department of a technology company needed to automate its contract management processes. When they contacted our team, the goal was identify the inefficiencies in the process. First, we'd make recommendations for improvement. Very soon, the engagement turned into developing a custom contract management system. This legal department required Microsoft SharePoint Consulting.
Our client was a technology-driven, global organization that provided fastening solutions through woven and knit textiles. In short, they were seeking to streamline its contract management processes. This was necessary, however, in order to allow the legal department to respond to, proactively manage, and optimize contracts more effectively.
To clarify, the legal department invested a time in collecting necessary information in order to draft and review agreements. Moreover, they utilized manual and paper-based processes for contract management. Additionally, the legal department had little visibility into previously executed contracts. Their inability to reference archived contracts prevented them from garnering valuable business knowledge. Subsequently, it could be used to benefit all of their contractual relationships.
For example, Aciron began the engagement by working closely with the client. We performed a comprehensive business process definition phase. During this phase, Aciron analyzed the current state of the client’s contract management processes and tools. Most importantly, we defined the pain points, as well as the business and technical requirements for a custom contract management system.
In conclusion, Aciron helped the company to migrate their contract management process from a “paper and file cabinet” system to the digital platform and storage of Microsoft SharePoint. By creating a custom application, Aciron has enabled this company to do more than simply file their contracts.
With Aciron’s guidance, the client can synthesize their document management, track negotiations and discussions, and improve their internal collaboration. Overall, customizing SharePoint saved countless hours for their team.
Additionally, Aciron has implemented custom workflows for all contract types. In other words, the legal department now processes all of their contracts through the SharePoint contract management system. The custom workflows automate the process for reviewing and approving contracts. Thus, it increased operational efficiency.
The system contains a comprehensive contract repository and a contract creation and approval process. To sum up, it allows the client to develop, proactively manage, and optimize strong, long-term business relationships.
The system was developed to be scalable and flexible. For example, it will enjoy long-term, sustainable success and easily adapt to the client’s evolving requirements. Aciron will continue to work on system enhancements and additional functionality that will provide further value to company’s legal department.