Promoting Safety in Youth Sports Using Custom Application

Case Study: Concussion Training Tracking Application

Background:

A Massachusetts town health department oversees the town’s recreational athletic program by ensuring that volunteer coaches are properly trained and certified to deal with youth athletic injuries. The town had recently passed an ordinance that required all volunteer coaches to obtain a CDC online concussion training certification. Because of the vast number of sports and the low number of town personnel involved in the certification process, the town was experiencing inefficiencies in tracking coaches’ concussion certifications. For this reason, the health department reached out to Aciron Consulting for assistance with developing a custom application to automate the training and certification recording process.

How We Added Value:

Parred down requirements so the Aciron team could stay within the strict budget set for the development of the application. After responding to the client’s initial RFP, Aciron discussed feasible project expectations with key stakeholders. 

Identified the most critical functionality that was needed for a minimum viable product. Aciron presented the client with a few options for systems with different feature sets and explained how each would affect the project budget.  The client was interested in a system that could improve their training process and tracking for the certification entries.

Key Insight: Exploring ways to implement functionality in an application based on requirements AND budget will help to keep the project on track.

Developed process diagrams to document the client’s workflows and storyboards to articulate the look and feel of the system. The client wanted an image-heavy design for the application, so Aciron worked with a local news vendor to obtain photos showcasing the town’s actual athletes. 

Results:

Aciron developed a web-based system with a SQL back-end database that helps the town track and record the status of coaches’ concussion training and certification data.  The application provides the basic functionality needed to automate the department’s training and certification process. The application is a working system that fulfills the client’s most critical needs, while also providing a solid base for any possible future enhancements that the client may request.

Key Insight: Developing a minimum viable product allows users to begin utilizing the application more quickly.

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MINIMIZE INEFFICIENCIES WITHIN BUSINESS PROCESSES