Migrating an Astronomy Consortium’s SharePoint Sites to the Cloud

Case Study: Microsoft SharePoint Migration

Service: Microsoft SharePoint Development, Office 365 Consulting

Industry: Education, Nonprofit

Company TypeNonprofit

Background:

A consortium of US universities with international affiliates engaged in astronomical research was in the process of moving their technology infrastructure to the cloud. As part of this cloud migration, the consortium had obtained Office 365 licenses for their staff and was looking to migrate their existing Microsoft SharePoint 2010 sites to SharePoint Online. Thus, the consortium reached out to Aciron for help with the design and development of the new SharePoint sites, as well as assistance with content migration.

How We Added Value: 

Discussed SharePoint migration strategy with the client’s IT team. During the migration discussions, it was determined that the project would follow a phased approach. Therefore, ensuring all employees would not be affected by the migration concurrently. For the initial launch, the sites would be developed using default SharePoint functionality. In order to complete any customization, Aciron would implement SharePoint web parts.

Conducted in-depth requirements gathering interviews with key stakeholder from each of the client’s departments. These interviews provided insights to determine the specific needs of each department’s SharePoint site. As a result, we created storyboards to visually articulate the look and feel of the system. These storyboards were designed based on SharePoint’s out-of-the-box functionality, which included web parts to allow for some of the desired enhancements.

Aciron migrated the client’s data and content from SharePoint 2010 to SharePoint Online. The migration was determined based on the defined migration strategy. 

Results:

By migrating to SharePoint Online, the client increased collaboration in all locations. Also, the SharePoint migration made document management easier for staff located outside of the main organization office. The new SharePoint sites feature:

  • Updated layouts and document libraries to modernize the look and feel of the sites
  • Various web parts like calendars, task lists, and document libraries to enhance the design and make them more user-friendly
  • Standardized naming convention and updated organizational structure to improve site navigation and searchability

Furthermore, Aciron helped the client perform a content assessment to ensure that only current content would be migrated to the new system. As a result, any clutter from the legacy SharePoint system was removed. Since the migration to SharePoint Online, the client has been extremely satisfied with their upgraded sites. The client plans to continue to enhance the design and functionality of the system.

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