Automated Financial Reporting for World-Renowned Hospital Network

Case Study: Paperless Reporting Application

Background:

A large Boston-based hospital network realized it had an inefficient reporting process in compliance with the Tax Equity and Fiscal Responsibility Act (TEFRA). Under the TEFRA law, the hospital is required to have its physicians complete reports that detail the typical amount of hours that they work and a more detailed breakdown of those hours. Previously, the hospital used a manual paper-based form distribution process. Hospital administrative staff would then collect the forms and manually compile the information to create reports. As a result, this process was inefficient, time-consuming, and provided little visibility into reported data. The hospital staff realized the need for an easier and more efficient method of form completion, collection, and reporting. Therefore, they engaged Aciron to develop an application that would streamline the collection and reporting processes of the required semi-annual TEFRA forms.

How We Added Value:

Aciron consultants worked closely with key hospital personnel to gather and analyze the project’s requirements. Additionally, Aciron gained an understanding of TEFRA reporting and how it could be streamlined. Once we had gained a further understanding of the project and had discussed all possible development options, Aciron and the client decided to develop a secure, custom, browser-based system. This system would be designed according to the client’s exact specifications.

Aciron conducted a series of requirements-gathering sessions and developed a set of story-board slides/screen mock-ups. These documents enabled the client to visualize the application. Aciron followed an agile, flexible approach to the development of the system. Thus, allowing the client to regularly review, provide feedback, and make adjustments to it. Aciron engaged key stakeholders and provided regular status updates, delivering complete visibility into the progress of the project.

We delivered a scalable, end-to-end system that met all of the client’s needs. Aciron engaged in needed customization to integrate the application into the client’s environment.

Results:

Aciron developed a custom web-based application for the large hospital network that provides an electronic method for physicians. This application allows users to log and report hours and also provides an electronic medium for generating the required reports for such data. The user-friendly system, tailored to unique processes of the hospital, contains the following key features:

  • Ability for department administrators to distribute, track, and collect physician time logs
  • Ability for physicians and physician assistants to access and complete physician time logs
  • Reporting capabilities for administrators

Aciron developed the system to be scalable and flexible. Therefore, additional functionality and enhancements can easily be implemented. The application provided the hospital network with a simple and streamlined electronic method of completing the TEFRA requirements. Thus, improving efficiency within the organization. The custom application is anticipated to increase the overall physician response rate and decrease the amount of time and effort needed to create and collect information. Additionally, the application allows for deeper analysis and more visibility into reported data.

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